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LEWIS

Date

2/11/2021

Region

Europe

Office

Madrid, Spain

Department

Human Resources

People Partner, Southern Europe


About us

We are an entrepreneurial integrated communications agency that has gone from start-up to multi-national in just 22 years. We have grown every year since foundation due to a combination of organic growth and strategic acquisitions. Our ambition is to break into the top ten by 2020. We have a network of 25 offices, 550 employees and revenue of $64m. Not bad for an agency that doesn’t take itself too seriously.

                       

What’s behind our success?  Well, we’re independent so we can continually reinvest the majority of our profits in the company to propel development.  We invest wisely in growth areas such as our social, digital and content teams. We challenge ourselves to stay one step ahead of the competition by delivering innovative solutions for clients which can be activated at pace and scale.   

 

We are agile, bold, collaborative, inquisitive and spirited.  We are Team LEWIS.  And we believe that we are on the cusp of something truly remarkable in our industry.

 

Purpose of the role

To provide effective and efficient regional recruitment support to LEWIS as well as managing reporting and oversight of activity across the region. The People Partner, SE will drive execution/roll out on internal and external people engagement initiatives – global, regional and local; execute on HR policies and administration e.g. payroll / contracts and more.

 

 

Key responsibilities and tasks

 

Recruitment and selection

  • Coordinates candidate outreach for junior roles up to Account Director (or equivalent) level; initiating contact with junior level talent and coordinating interviews and feedback conversations for all levels
  • Researches the candidate market for senior candidates, sharing this with the HR/Talent team where possible
  • Manages the use of LEWIS recruitment channels (including Jobvite, LinkedIn and Jobvite), posting job adverts and managing application response for all regional roles
  • Coordinates and implements university outreach – arranging, planning for and attending graduate events to directly engage with candidates
  • Manages regional recruitment agency relationships, ensuring roles are briefed accordingly and that regular communication is maintained
  • Manages the full offer process for junior level and recruitment agency supplied candidates, as well as all pre-employment checks
  • Manages the full process for graduate recruitment in the region
  • Issues offer letters, employment contracts and request referee details, ensuring references are logged and coordinate inductions

 

 

Talent management

  • Manages the on-boarding and induction process for all new starters in the region, ensuring a smooth introduction into LEWIS
  • Schedules on-going feedback from all recruits throughout the probation period, maintaining regular check-ins where possible and reporting back and reacting to any pertinent findings
  • Oversees the development and implementation of the graduate training academy, working with senior management to deliver a relevant and insightful curriculum
  • Works with the HR/Talent team to maintain and ongoing talent map for senior level PR, communications and digital professionals

 

Teamworking

  • Works collaboratively with both the immediate and extended teams to deliver a first-class recruitment service to the wider business
  • Ensures personal objectives are met on an on-going basis as well as meeting all deliverable team objectives 

  • Works closely with line manager to maximise own strengths, improve weaknesses and support individual and team career development
  • Supports with the training of team interns wherever possible

 

Recruitment marketing

  • Collaborates with the Marketing team to ensure employer brand consistency across the LEWIS company careers page and social channels (Twitter, Instagram, LinkedIn etc.)
  • Provides support to HR and Talent colleagues and works with the global marketing team to oversee employee content for all digital channels
  • Acts as a manager for the LEWIS careers page, working with the wider HR and marketing teams to maintain an informative and engaging candidate portal
  • Liaises with incoming and existing recruitment agencies to maximise the LEWIS brand profile, benchmark competitor salary levels, rewards and benefits
  • Researches new channels, platforms and job boards for specific roles

 

General

  • Supports the Global HR team on initiatives and projects
  • Works with the the HR team to review and update recruitment policies and procedures
  • Provides up-to-date management information and global monthly recruitment reporting
  • Regularly attends LEWIS training sessions and press briefings to enhance skills and develop knowledge
  • Day-to-day, ad hoc and project administrative duties
  • Ensures all record keeping is complete, up to date and accurate
  • Promotes and helps nurture an excellent culture and be an ambassador for the LEWIS brand

 

LEWIS’ Valued Behaviours

 

             BOLD

AGILE

COLLABORATIVE

INQUISITIVE

SPIRITED

Takes ownership for your work, objectives and projects

 

Reacts and takes quick action when necessary

 

Accepts and respects differences when working with others

Responds well to feedback and learns from it

 

Enthusiastic and proud of work and contribution to LEWIS

 

Acts with confidence and uses own initiative

 

Remains focused and resilient when under pressure

 

Communicates and listens effectively to clients and colleagues at all levels

Actively seeks out advice or guidance

 

Positive and optimistic attitude

 

Identifies solutions to problems

 

Receptive to changing circumstances

 

Establishes and maintains a strong personal network of contacts

Eager to learn and applies this to learning to work

 

Engaging sense of humour and knows how to have fun

 

Open and receptive to new ideas

 

Supports colleagues and works well as part of a team

 

Keen to understand what other teams do in the agency

Cares about and shows commitment to the success of LEWIS

 

About you

  • 3 -4 year’s experience in an agency environment
  • Educated to degree level
  • Fluent in English and must be able to speak Italian and Spanish (or Portugese)
  • Experienced in managing a varied and changing workload
  • Creative thinking “outside the box” to providing solutions and solving problems
  • Proven experience of multi-tasking administrative projects through to completion
  • Strong Excel, Word and Powerpoint skills as well as a keen interest in social media
  • Well organised; ability to prioritise; attention to detail; a pragmatic approach
  • Ideally in a recruitment / marketing agency environment – or any fast paced environment
  • A foundation knowledge of HR policies and processes in Spain, Italy and Portugal or at least a very strong foundation in one and willingness to learn others
  • Energetic, good-humoured, pragmatic - a credible team player

 

 

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

 

LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive.

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